Volunteer Role Details

Every year at VWBPE, our volunteers have always provided an outstanding level of support to conference participants and presenters. If you would like to help at the upcoming conference, we would be delighted to have you.

Click the role names below to view the descriptions. Then use the form further down the page to join our Stellar team at VWBPE 2020!


  • This role was formerly referred to as “Meet and Greet,” but these volunteers do much more than that and deserve a more descriptive title.
  • Familiar with VWBPE areas in Second Life and VWBPE Conference events
  • Welcome participants
  • Direct conference participants to venues, answer questions, give swag bags, etc.
  • Share tips and items you have found helpful for SL
  • Minimum time commitment: 1 hour training is required, with 1-hour blocks of time commitment (although longer would be better)


  • A Mentor is a pre- and during- conference one-on-one support person for the presenter. Presenters are matched to a mentor. Mentors are needed in Second Life.
    • Trained on presentation tools used in the different venues
    • Ensure Presenter has the appropriate presentation tools for their assigned venue
    • Train Presenter on the presentation tools, if needed
    • Meet Presenter in the Green Room for the assigned venue
    • Watch the presentation and assist with any technical problems
    • Keep track of the presentation time – presentations are 50 minutes
    • Mentor may be assigned more than one Presenter to assist
    • When not assigned to a Presenter or actively working with one, a Mentor may be stationed in a venue to help with the following tasks:
      • Serve as a standby Mentor if a presenter’s assigned Mentor is not available
      • Liaison with the VWBPE Show Office at the Gateway on any technical or security issues
      • Assist Technical Support with any technical problems that may arise
      • Perform Host duties as needed
    • Minimum time commitment: 1-hour training is required. Time per presenter varies from 1 to 3 hours, depending on the presenter’s experience level; if not assigned to a presenter, 1 hour block minimum

Quadrivium Assistants

  • Introduce Quadrivium Facilitator
  • Assist Quadrivium Discussion In-World as needed
  • Copy text chat for Quadrivium Facilitator’s report
  • Keep track of time – Quadrivium is 50 minutes
  • Trained on SpeakEasy HUD
  • Assist if any technical problems arise
  • Minimum time commitment: 1 hour + .5 hours (Quadrivium + Prep + Assistance with Report)

Quadrivium Facilitators

  • Lead Quadrivium Discussion In-World
  • Encourage Audience Participation
  • Trained on SpeakEasy HUD
  • Submit a Quadrivium Facilitator’s JoVS article for website
  • Minimum time commitment: 1 hour + 2 hours (Quadrivium + Report)

Stream Team

  • The Stream Team will need to be available for training up to 2 months prior to the conference:
    • Experience preferred but not required
    • Willing to learn
    • Comfortable with camera movement inworld
    • Broadband connection
    • Wired connection preferred
    • Reasonably strong computer
    • Comfortable working in a fast-paced environment
    • Minimum time commitment: 1.5-hour blocks – 1 hour recording with set up & wind up (longer
      blocks are helpful)
  • Provide streaming for events happening in VWBPE regions
  • Minimum time commitment: 4-hour blocks (although longer would be better)

Technical Support

  • More experienced SL veteran
  • Will have parcel privileges
  • Assist mentors and presenters with technical concerns and logistical issues
  • Are liaisons with Estate Managers when issues arise on the parcel
  • Minimum time commitment: 1 hour training prior to conference, 4-hour blocks

Thank you for your interest in volunteering with VWBPE! Applications are closed at this time. We will issue a call for volunteers later in the year, for the next conference.