VWBPE: Transitions

April 3-5, 2025

Proposals: Poster Guidelines

Introduction: Transitions

The VWBPE 2025 theme is Transitions. Educational transitions have reshaped how students and educators engage in virtual, AI-driven spaces. Students now actively create learning and social experiences, connecting globally and exploring diverse perspectives. Educators, as facilitators, use technology to personalize learning and support growth. These transitions go beyond format changes, redefining educational and social norms, and fostering collaboration and meaningful connections in an evolving digital landscape. We issue this Call for Proposals, to explore these transitions occurring in education across the world.

At this conference, we will explore big ideas in education including:

  • How we can enhance our educational approaches
  • Changing perceptions and behaviors of students towards lifelong learning, and
  • Understanding the benefits and challenges of artificial intelligence in teaching and learning

Educators, innovators, and enthusiasts from all corners of the globe are invited to come together at this groundbreaking event. We understand that education is a collaborative endeavor, and we believe in the power of synergy. Whether you’re an educator, an educational technologist, a web developer, or a passionate advocate for immersive learning, you are welcome to be part of our community.

Join us at VWBPE 2025 as we explore these Transitions together.

All subject areas and virtual environments that support teaching and learning are welcome.

Livestream Engagement

Many of the conference sessions are streamed via YouTube Live as part of the recording process. The audience for these livestream sessions has been increasing each year. Therefore, VWBPE 2025 plans to incorporate questions and comments from the livestream with the presenter(s) and participants in-world.

Poster proposals are due 15 February 2025.

Poster Guidelines

New This Year: Posters as a Category

We’ve taken the former poster as presentation format and expanded it into a full category with some new additions.

You can present a poster as an individual or with one co-presenter, or you can form a team with one contact person, one captain, and several individuals contributing to the poster.

One example of a poster team is this: A contact for a poster team could be a University professor who has several student teams each producing a poster, with a captain for each team. The professor, as contact, can submit proposals for each of the teams. This enables more students to participate in the conference through posters.

These posters will be similar to more traditional physical conference Posters, allowing time for both asynchronous exploration and synchronous scheduled presentation times during the conference. In addition to their poster, presenters are encouraged to provide a short video overview of their work to be shown at their poster booth venue. Handouts are encouraged.

Students are strongly encouraged to share their current work with a poster presentation, as individuals or as poster team members.

Poster Presentations will consist of two (2) posters and an optional video. Each poster element needs to include a plain text notecard containing information about your poster in an accessible format for people with sight impairments.

Posters may use an aspect ratio of either:

  • 3×4 (maximum 1024×1366 pixels), or
  • 4×5 (maximum 1024×1280 pixels)

Videos should be accessible from YouTube and no longer than 5 minutes in length.

Accepted proposals must submit all images as either a JPEG or PNG no later than Saturday, 15 March 2025. Notecards and URLs must also be received by this time.

The VWBPE Poster Liaison will upload your images and notecards for you as part of this submission category once they have been received.

Consider the type of community you represent. Choose one that fits best.

  • Educators and Trainers (default)
  • Artists, Designers and Builders
  • Business and Entrepreneurs
  • Entertainers and Performers
  • IT Solution Designers
  • Nonprofits and Help Communities
  • Students and Post Graduates

When preparing your poster proposal, consider the seven tracks below.

  • Best Practices (default)
    Proposals to this track should engage participants with proven approaches, successful implementations, or lessons learned in practice, creation, or learning. Highlight frameworks, standards, or methods that can be adopted and adapted to support effective outcomes.
  • Advocacy
    Proposals to this track should engage participants with examples, projects, or initiatives focused on promoting positive change and awareness within communities. Showcase work that empowers individuals or groups, addresses equity and inclusion, or champions causes relevant to practice, creation, or learning.
  • Collaboration & Communication
    Proposals to this track should engage participants with innovative examples, projects, or best practices on how virtual and digital technologies make connections and collaborations possible across distances in unexpected ways in practice, creation, or learning.
  • Creativity and Innovation
    Proposals to this track should engage participants with innovative examples, projects, or best practices of creative and innovative work, by featuring ways to demonstrate originality, artistic and practical expression in practice, creation, or learning.
  • Essential Accessibility
    Proposals to this track should engage participants with innovative examples, projects, or best practices on using technology to make practice, creation, or learning accessible to multiple populations with varied abilities and engagement styles.
  • Research and Studies
    Proposals to this track should engage participants with recent research findings, studies, or analyses that contribute to understanding and improving practice, creation, or learning. Highlight methodologies, data insights, or evidence-based outcomes that inform or challenge conventional perspectives.
  • Tools and Products
    Proposals to this track should engage participants with practical tools, resources, or products designed to support practice, creation, or learning. Showcase innovations that enhance functionality, improve efficiency, or offer new solutions to meet diverse needs in various environments.

ABOUT THE POSTER

  • Poster Title
    The title cannot be longer than 45 characters.
  • Poster Summary
    A brief description of the Poster. [750 characters maximum]
    Note: This summary will be published on the conference program.
  • Track Suitability
    Please describe, specifically and clearly: How does this poster support the goals of the conference? [750 characters maximum]
  • Theme Suitability
    How will your poster fit the theme of the conference? This information is for internal review only and will NOT be published in the program. [500 characters maximum]

PRESENTER INFORMATION

You will be able to submit a proposal as a Contact who is either the individual poster presenter OR a Contact for one or more teams. Each team would have a Captain.

For Individual Poster Presenters:

  • The submitter is both Contact and poster presenter. You have the option of having a co-presenter.
  • Presenter Name(s)
    The Contact will be the poster presenter.
    You will have the option of including both real name and avatar name, or only avatar name, in poster credits.
  • Co-presenter
    You may have up to one (1) co-presenter for the poster. You may optionally have their name included in poster credits.
  • A maximum of one (1) poster proposal will be accepted per individual poster presenter.

For Poster Teams:

  • A Contact can submit proposals for more than one poster team in the same affiliation organization.
  • Only one Captain per poster team.
  • Your poster team will need a name (max 50 characters).
  • There can be several co-presenters on the poster team.
  • You have six options for including names in the poster credits:
    Team name only
    Team name and Captain’s avatar name
    Team name and Captain’s real name
    Team name and Captain’s avatar and real names
    Team name and Contact name only
    Team name and Affiliation only
  • There will be an option to include the names of co-presenters in poster credits.
  • A maximum of one (1) poster proposal will be accepted per poster team.

To submit your poster proposal, proceed to the Poster Submission page.